We need a book-keeper!

The self-employed bookkeeper role

The Trustees of Godly Play UK are now seeking a freelance, self-employed part-time bookkeeper to be responsible for some accounting roles.

The person appointed should have access to an accounting system and be able to take accounts through to the year end. We are looking for someone with a bookkeeping or accounting qualification, or a minimum of three years’ bookkeeping experience.

Areas of work

  • Liaising with the Trust’s Administrator on a regular basis
  • Setting up payments for authorisation
  • Liaising with the administrator or nominated trustees for authorisation of payments
  • Inputting data into an accounting system. We would consider taking on an accounting system that would allow access for the bookkeeper and the Administrator
  • Bank reconciliations
  • Sending monthly backup copies of data to the Administrator
  • Quarterly reports for trustees
  • Advising trustees as appropriate
  • Preparing end of year accounts for the Trustees; the accounts are reviewed by an Independent Examiner before submission to the Charity Commission
  • Setting up direct debits for regular donations to the charity and managing related gift aid claims

Role description

  • Part-time, flexible schedule
  • Freelance and working from home, liaising with others online
  • £15 an hour; time sheet and invoices submitted for hours worked
  • The amount of work varies throughout the year; and the financial year runs to the 31 December. There have usually been around 130 payments p.a. and payment runs could be fortnightly. Time to finalise end of year accounts is a significant requirement.

How we work

The charity is run by a group of Trustees. Trainers, accredited by the Trust under the terms of a mutual agreement with the Godly Play Foundation in the USA, are contractually freelance, and submit invoices for courses run. The Trust offers a variety of courses, both face-to-face around England and Wales and online, for which participants pay standard fees. Some of the face-to-face courses are residential.

Financial administration
The Trustees have a Finance Committee that meets several times a year to manage financial policy and oversee business.

The GPUK Administrator liaises with the Finance Committee regarding day-to-day business. The Administrator is responsible for managing the course bookings and taking payments, keeping detailed records of enquiries and participants.

How to apply

Please apply with a covering letter and CV to admin@godlyplay.uk giving a minimum of three referees, two professional and one personal.

Closing date for applications: 15 August 2022

Interview date: 22/23 August. Interviews may be conducted in person or virtually.

A standard DBS check will be required before finalising the arrangement.

Start date: as soon as is reasonably practical

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