For the purposes of the Data Protection Act 1998 and the General Data Protection Regulation (GDPR), 2018, (the ‘Acts’) the data controller is Godly Play UK working with our self-employed Administrator, Sheila Rogers, is the data controller in this instance.
Our policy sets out:
- how we collect and use personal data
- who we share it with
- protection of data
- your rights and responsibilities; and
- how to contact us.
Your rights under GDPR:
- The right to be informed
- The right to know how your information will be held and used (this privacy notice).
- The right of access defined as the right to see what information / data is held about you so you can verify it.
- The right to rectification – the right to make changes to your personal information if it is incorrect or incomplete.
- The right to erasure – the right to request that your personal information is deleted – also called ‘the right to be forgotten’.
- The right to restrict processing of your personal data, which means that you have the right to request limits on how your personal information is used.
- The right to data portability: under certain circumstances you can request a copy of your information held electronically so you can reuse it in other systems.
- The right to object – to be able to state that you do not want certain parts of your information recorded or for it to be only used for certain purposes.
- Rights in relation to automated decision making and profiling.
- The right to lodge a complaint with the ICO if you feel your details are not correct, if you feel they are not being used in a way that you have given permission for, or if you feel they are being stored when they do not have to be.
Full details of your rights can be found at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
Collection and Use of Personal Data and Cookies
People contact Godly Play UK and its trainers, advocates and trustees in a variety of ways and for a variety of reasons:
- to enquire about our courses
- to book a place on a course
- for information about events
- for help and information about using Godly Play in all sorts of circumstances.
During your interaction with us, whether via our website, social media, by email, phone call, through completion of surveys, booking for courses or by any other means, we may collect personal details such as your name, address, email address and telephone numbers in order to provide you with information or reply to your queries. We will also collect and process data about you if you purchase any service from us, although these may also be subject to additional terms and conditions.
We may use such personal data collected to:
- process your request – for example, to pay for our services or your donation
- communicate with you and provide information about our courses and events and to administer your bookings
- send you marketing communications about publications, courses or other matters that we feel may be of interest or use to you, subject to your agreement
- contact you about a product or service you have bought, submission you have made or content you have provided
- analyse your use of our websites and response to our communications and improve the services we offer, including personalising our communications with you.
A cookie is a small file created by a web site and then stored on your computer. Most web browsers automatically accept cookies, but you can control if and when you allow cookies to be stored on your machine, and can view or delete any cookies stored.
- Cookies make it possible for us to better collect statistical information on visitors to our site, and in particular, identify repeat visitors. This statistical information informs our content development and marketing of the site.
- The cookies we create contain no personal details, only a unique identifying code that allows our system to identify repeat visitors to our system. We store this identifying cookie in addition to your computer or network’s IP address; the date and time you visited; the page you visited and if available the previous site or page that linked you to this page (for example a search engine).
- We cannot identify other web sites you visit or what pages on those sites you visit other than that mentioned above. We cannot read personal information from your computer, or read information created in cookies from other web sites. We cannot identify who each web site visitor is or gain any private information on each visitor.
If you would like to know more about cookies, please visit www.aboutcookies.org
Sharing Personal Data
We may also pass information that you have given us to those who help us to deliver our services, for example, the administration of retreat and conference venues which host our courses. Such information may be processed by the staff of such third parties for purposes including without limitation the fulfilment of our bookings, the management of any subscriptions, the banking of financial transactions.
Details of any third party to whom your financial information may be passed for fulfilment of your order will be available on request. Such a request will be subject to separate terms and conditions.
We do not sell or rent personal data about our customers to third parties.
We reserve the right to release personal data when we believe that release is appropriate in order to comply with the law, or to enforce our terms and conditions, or to protect our rights, property, or safety, and that of our users or other third parties.
Protection of Personal Data
We will take all reasonable precautions to ensure that all the personal data that you have submitted to us remains secure and have procedures to protect the storage and disclosure of personal data.
Your Rights and Responsibilities
You have the right to access the personal data which we hold about you and to have any errors corrected. It is your responsibility to ensure that we have correct contact information. This will enable us to provide you with the best service possible. We will not hold personal data longer than deemed necessary.
If at any time you wish your personal data to be completely removed from all our systems, or if you just want to update any personal data we have about you, please send an email to firstname.lastname@example.org.
Please contact us by any means if you have any questions or are unhappy about the way your data is used. We hope we will be able to resolve any problems or issues you may have. If you are not satisfied with our response you may wish to contact the Information Commissioner at www.ico.gov.uk